Everything You Need to Know About Accounts Payable

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  • Ad ID: 41919

  • Added: March 29, 2022

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Accounts payable (AP) refers to what is owed for items purchased on credit. It is considered

a short-term debt, or money that a business owes its suppliers. It appears as a liability and

shows how much a company owes to its suppliers for products or services that it purchased

and received on credit.

Accounts payable may also refer to a company department that is in charge of paying

invoices. The AP department’s main responsibility is to process and review transactions

between the company and its suppliers, verifying invoices against purchase orders (POs), to

ensure that goods and services were received before approving, processing, and issuing

payment to their suppliers.

What is the process of accounts payable?

The procure-to-pay accounts payable process includes invoice data capture, coding

invoices, approving invoices received, 2 and 3-way purchase-order (PO) matching, and

posting for payments.

AP versus AR: What is the difference between accounts payable and accounts


Both accounts payable (AP) and accounts receivable (AR) are important parts of the

accounting process. While accounts payable is the amount of money owed to its suppliers,

accounts receivable is the amount of money owed to a company from its customers. AP is

considered a short-term liability, whereas AR is a current short-term asset.

How does AP Automation support businesses?

Many organizations use automation to streamline business processes within their accounts

payable departments. While this process is straightforward, it can be cumbersome,

especially with organizations that process thousands of invoices per month. In addition,

this issue can be compounded by paper invoice use, the loss of invoices, human error, and

duplicate invoices. These problems are just some of the reasons that organizations face a

high cost per invoice metric.

AP automation resolves many issues faced by manual accounts payable processing.

However, if the idea of selecting or implementing a new AP solution seems daunting, then

hiring a new employee may be a temporary solution. But does hiring someone optimize

your existing processes?

Taking the time to learn about different AP automation solutions such as EZ Cloud may

benefit your organization in both the short and long-term. Not only is our patent-pending

solution cost-effective, but our team supports your AP department with a seamless

integration with your current ERP system and offers support along the way. That way, your

AP team can enjoy greater productivity with faster approvals and all while receiving greater

satisfaction for both your employees and suppliers.